Which travel, accommodation and meal expenses does the organiser cover?

Under section 28 of the Cycling SA Road Cycling Handbook 2026, the event organiser must compensate or reimburse technical officials for:

• accommodation;
• transport to and from the venue, and during the event;
• meals;
• any other legitimate out-of-pocket expenses.

Specific rules

• Living more than 150 km away: officials who normally live more than 150 km from the start or finish of a one-day or multi-day event must get accommodation and meals for the night before the first day and the night of the last day.
• Meals not provided: the organiser pays R150 per meal.
• Arranging your own accommodation: it must be equivalent to the rack rate of a three-star hotel.

Budget and settlement

• The provincial body or President Commissaire gives the organiser a budget of estimated day fees and expenses. The organiser deposits those funds with the provincial body before registration or the first day of competition.
• After the event, an accurate account is prepared and any difference from the budget is refunded to the provincial body or the organiser, as the case may be.
• The organiser must also provide adequate timing and photo-finish equipment.